154 Grays Road, Stoney Creek, Ontario L8G 3V2
Voice – 905-664-1010 Fax – 905-664-6801
The Accounting Place
PRIVACY POLICIES AND PRACTICES
Effective January 1, 2004, all businesses must comply with the personal
Information Protection and Electronic Documents Act (PIPEDA). We have
tailored our own Privacy Practices to comply with the Act and to meet the specific needs and expectations of our clients.
Our commitment to you is:
Your information will be kept in the strictest of confidence and will only be
used or shared in the manner that you have specifically consented or, as
required by law.
Accountability
We are responsible for all personal information under our control and regularly review our privacy policies and practices with our staff to ensure that we are consistently implementing them. We also require that comparable policies concerning the protection of personal information be in place with any third parties used by us to process such information.
We have designated Alan Rowell as our Privacy Compliance Officer. Should you have any questions or complaints related to our Privacy Policies and Practices, Alan may be contacted in the following ways:
Address: 154 Grays Road, Stoney Creek, Ontario L8G 3V2
Telephone: 905-664-1010 Extension 229
Fax: 905-664-6801
E-Mail: arowell@theaccountingplace.net
Consent
Except in special circumstances, your knowledge and consent are required before we collect, use or disclose any of your personal information. The special circumstances would include federal, provincial or foreign legal investigation, or if required by law. We accept any of the following methods as consent for our existing use and collection, use and disclosure of your personal information for the identified purpose:
• Your receipt of this Privacy Policy document, unless you advise us, either
orally or written, that you do not agree with the terms set out in this
Privacy Policy and that you wish to opt-out of all or portions of it.
154 Grays Road, Stoney Creek, Ontario L8G 3V2
Voice – 905-664-1010 Fax – 905-664-6801
• Your express written or oral consent as obtained during the initial
consultation whereby the personal information was gathered.
• Your consent as provided by your authorized representative.
• By providing us with personal information, consent to use the information
to complete services requested by you, is implied.
You may withdraw your consent at any time. Please note that withdrawing your consent may affect our ability to effectively provide any existing or future professional services to you. In order to withdraw your consent, please contact our Privacy Compliance Officer, in writing. Unless a written notice of your withdrawal is received, we will continue to use the personal information as originally identified.
Collection
We may gather personal information from the following sources:
• From you, during a meeting to gather the necessary personal information
to perform the professional service you require.
• From you, via contact forms or in writing.
• From bankers, lawyers and other financial service representatives with
whom you have a relationship and have given consent to them to provide
personal information to us.
• From past interactions with us.
Limiting Use, Disclosure and Retention
We use your personal information to provide and market our services to you and to administer your account with us. Your personal information is retained only as long as required to provide the necessary professional services intended, and for a reasonable length of time thereafter in order to comply with any potential legal or government requirements. When destroying your personal information, we will shred all papers and delete all electronic records. We do not disclose your personal information to any third party to enable them to market their products or services. However, there are certain circumstances when we will disclose your personal information, for example:
• If you request that we provide information to a third party on your behalf.
• In we engage a third party to provide services to us.
• When it is necessary to establish or collect payment.
• If the information is already publicly available.
Safeguards
We have strict security safeguards in place to protect personal information in our control, whether in electronic or paper-based format, against loss, theft, unauthorized access, disclosure, copying, use or modification. We appreciate you choosing The Accounting Place and entrusting us with your personal and confidential information. We are available at any time to discuss our Privacy Policies with you.